Guidelines for Paper Authors

1.
Get
your papers cleared early!
Clearance can
take a month or more depending on your organization's release
process. Keep in mind that the approval cycle will be longer if
you have ITAR issues. The conference does not accept
responsibility for paper release and clearance authorization.
This is your responsibility as an author.
2.
Use SI
units.
See the attached
SI units summary and usage guidelines, or find definitions,
rules, and style conventions at the National Institute of
Standards and Technology SI units web page at
http://physics.nist.gov/cuu/Units/index.html
3. The
use of video aids as part of the presentation is encouraged when
applicable.
4.
It is
okay to include more recent data in your presentation than is
contained in the paper. This assures that the presentation is as
up-to-date as possible.
Authors shall submit paper and presentation to Session Chair to be
readied for conference no later than 48 hours prior to the start
of the conference.
5.
Repeat
questions from the floor for the benefit of the rest of the
audience.
6.
Company
advertising IS NOT allowed in your paper or in your
presentation. The
conference committee reserves the right to request updates or
remove the paper or presentation if they contain advertising.
Paper Guidelines:
-
Paper to be used in the
presentation must be created in MS-Word in order to allow
quick, efficient publication by Univelt Inc.
Additionally, files can be submitted in pdf format, however,
iterations with the author and Univelt will occur which
makes this an undesirable option. LaTeX format is not
acceptable.
Please follow
this MS-Word Template
or refer to
http://www.univelt.com/paperformats/index.html
(disregard LaTeX references).
-
Papers
should be kept to a maximum of 20 pages.
-
Author
must provide 25 copies of the paper for distribution during
the conference to
supplement paper-less transition plan.
Presentation Guidelines:
-
Be sure that
your viewgraphs are kept simple, and are readable from an
acceptable distance. Use as many pictures as possible. Keep
illustrations large and legible for a large conference room.
-
Font size
for viewgraphs should be kept large, 16 point minimum.
-
Show the
significance of the work.
-
Present your
viewgraphs electronically. A computer with
PowerPoint
and Adobe Acrobat
will be available. Presentations should be transferred to
the master computer prior to the session. Work with Local
Session
Chair to set up arrangements for this transfer.
-
Audio Visual Equipment
is also available for rental. Please advise the Session
Chair of any additional Audio Visual needs.
-
Have someone
work the viewgraphs for you. The Local
Session
Chairperson may be able to assist. Bring your presentation
soft copy on CD/ROM. Presentation soft copy
must be compatible with XP Operating System and Office 2003
software. Adobe PDF files are also an acceptable format for
soft copy presentations.
-
Allow time
for questions. Presentations are limited to 20 minutes
including questions; dry run them for timing.
-
Session Chair will monitor time of each presentation and
moderate when necessary.