Guidelines for Paper Authors

 

 

1.    Get your papers cleared early! Clearance can take a month or more depending on your organization's release process. Keep in mind that the approval cycle will be longer if you have ITAR issues. The conference does not accept responsibility for paper release and clearance authorization. This is your responsibility as an author.

2.    Use SI units. See the attached SI units summary and usage guidelines, or find definitions, rules, and style conventions at the National Institute of Standards and Technology SI units web page at http://physics.nist.gov/cuu/Units/index.html   

3.   The use of video aids as part of the presentation is encouraged when applicable.

4.    It is okay to include more recent data in your presentation than is contained in the paper. This assures that the presentation is as up-to-date as possible. Authors shall submit paper and presentation to Session Chair to be readied for conference no later than 48 hours prior to the start of the conference.

5.    Repeat questions from the floor for the benefit of the rest of the audience. 

6.    Company advertising IS NOT allowed in your paper or in your presentation. The conference committee reserves the right to request updates or remove the paper or presentation if they contain advertising.

 

Paper Guidelines:

• Paper to be used in the presentation must be created in MS-Word in order to allow quick, efficient publication by Univelt Inc.  Additionally, files can be submitted in pdf format, however, iterations with the author and Univelt will occur which makes this an undesirable option.  LaTeX format is not acceptable.  Please follow this MS-Word Template or refer to http://www.univelt.com/paperformats/index.html (disregard LaTeX references).

• Papers should be kept to a maximum of 20 pages.

• Author must provide 25 copies of the paper for distribution during the conference to supplement paper-less transition plan. 

 

Presentation Guidelines:

• Be sure that your viewgraphs are kept simple, and are readable from an acceptable distance. Use as many pictures as possible. Keep illustrations large and legible for a large conference room.

• Font size for viewgraphs should be kept large, 16 point minimum.

• Show the significance of the work.

• Present your viewgraphs electronically. A computer with PowerPoint and Adobe Acrobat will be available. Presentations should be transferred to the master computer prior to the session. Work with Local Session Chair to set up arrangements for this transfer.

• Audio Visual Equipment is also available for rental. Please advise the Session Chair of any additional Audio Visual needs. 

• Have someone work the viewgraphs for you. The Local Session Chairperson may be able to assist. Bring your presentation soft copy on CD/ROM. Presentation soft copy must be compatible with XP Operating System and Office 2003 software. Adobe PDF files are also an acceptable format for soft copy presentations.

• Allow time for questions. Presentations are limited to 20 minutes including questions; dry run them for timing.

• Session Chair will monitor time of each presentation and moderate when necessary.